Join the Team: Operations Director


Gallery 263 is seeking an organized and energetic operations director to oversee the day-to-day operations of the gallery and spearhead events while working with the board of directors to plan for the gallery’s future.

The operations director will work an average of 15 hours/week and collaborate with the exhibitions director, the communications director, and the board of directors to continue the success of Gallery 263. The ideal candidate will have experience in administration, volunteer management, and event coordination. She/He/They will be an excellent collaborator, strong communicator, and an advocate for non-profit, community-minded arts.

This is a highly hands-on position, with opportunities for staff members to add their voices and their passions to our mission and programming. Staff members have been able to infuse the gallery with their personal style and bring forth ideas for transforming the space’s current offering.

Essential Duties:

1. Administrative Support

Create gallery sitting schedules and manage staff, board, and volunteers for gallery sitting shifts
Manage the gallery event schedule; including scheduling and serving as the point person for private events, exhibition events, and workshops
Gallery sit a 3-hour shift, at least two times a week; Gallery hours are Wednesday through Friday, 4–7 PM, and Saturday, 1–4 PM. Must have occasional weekend availability.
Serve as the point person for gallery maintenance, cleaning, and purchasing
Manage gallery’s general contact email
Coordinate organizational office requirements and other facility needs.
Process income, bills, and invoices; monitors cash flow; and backs up QuickBooks and other databases.
Maintain and manage databases and archives
Work with donors to encourage/receive donations and send tax letters
Act as the project manager for the gallery. Using an online platform, enter projects, build workflow, monitor progress, and follow up as needed

2. Exhibitions Support

Supporting the exhibitions director, the operations director will:

Prepare contracts and other supplemental material for exhibiting artists.
Serve as a point of contact for artists for confirming event dates/times and event descriptions for receptions, artist talks, and demos, while coordinating with staff to confirm availability.
Assist with the preparation of the gallery for new exhibitions.
Participate, along with board members and the rest of the staff, in the jurying of exhibition proposals
Prepare and set up the gallery for events.
Coordinate and facilitate the payment of juror stipends

3. Special Event Coordination

Co-plan all special events (~4 a year) with board and staff

Staff-wide Responsibilities:

Be an ambassador for Gallery 263 programs
Maintain the appearance and cleanliness of the space
While gallery sitting, greet gallery visitors and answer questions about artwork on display
Adhere to timelines and strive to meet projected program revenue goals
Attend staff meetings, quarterly board of directors meetings, and committee meetings as needed
Engage in strategic planning with staff and board of directors
Develop and facilitate partnerships with local organizations, associations, and businesses
Contribute to fundraising, marketing, and donor cultivation strategies and projects


Bachelor’s degree preferred
Passion for the arts and fostering and investment in fostering local community
Excellent communication, writing, and organizational skills
Ability to work autonomously as well as collaboratively with colleagues, volunteers, artists, and board members
Flexibility to work some nights and weekends with general availability Wed–Friday, 4-7 PM, and Sat, 1-4 PM). Flexibility to work from home to complete some tasks.
Experience with WordPress, Excel, QuickBooks, project management desired
A good sense of humor is a plus!

Applicants with fundraising, bookkeeping, and writing backgrounds are encouraged to apply. Knowledge of the local arts scene is a plus, but an art background is not required.

Gallery 263 is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. As a community nonprofit, we are actively working to build a board and staff that reflect the Cambridge community and encourage individuals of color to apply.

Monthly Stipend (1099 independent contractor position; benefits are not included)

How To Apply:
Please send a resume and letter of interest to the Board of Directors President at

Apply by:
September 15, 2022

$1,200 / Per month

Join Our Board of Directors


Gallery 263 is seeking enthusiastic individuals to join their collaborative and creative Board of Directors. The ten current directors bring a variety of skills and experience, united by a passion for art and community. The directors work closely with our small staff of three to fulfill the Gallery’s mission of supporting regional artists and providing a welcoming venue for artistic gatherings and expression.

Board membership is on a voluntary basis and members are elected to an initial one-year term, with intent to renew. This working board meets four times per year. Minimal time is required outside of the regular meetings to execute specific tasks as delegated during board meetings, or to participate in extra initiatives around fundraising, audience development, community engagement, strategic planning, and program development. Board members are also solicited for their vote on the selection of exhibitions for our Exhibition Proposal Series.

Board members provide a sounding board for the staff, as well as direction and accountability. They are expected to help grow the vibrant community of visitors, ticket buyers, and volunteers. A meaningful annual financial contribution is also required.

The board and staff are always open to new ideas for improvement, organizational sustainability, and especially fundraising. Past projects led by board members include: a comprehensive brand identity, a new website (, a weekend of one-act plays, a festival of one-minute films, a silent dance party, annual foraged-food banquet, and a $12,000 Kickstarter fundraising campaign, and promotional video.


We are in pursuit of new board members of all skill levels and experience. We are specifically looking for new directors with an interest and aptitude for fundraising, accounting and finance, web design, and/or photography and documentation. That said, we are always looking for new volunteers with an eagerness to jump in and help with a variety of tasks—flyering, soliciting raffle donations, running events, etc.

Applicants should understand–or seek to understand–the inner workings of arts or nonprofit organizations and should have an interest in the arts, but do not need to be artists or arts professionals. Knowledge of fundraising, donor prospecting, grant writing, and community engagement are a strong advantage. Connections to the local business community or other community organizations would also be a huge plus. We highly encourage applicants from diverse backgrounds to apply.

Board members must be able to attend 4 annual board meetings and at least two annual fundraising events.

How To Apply:

Please send a letter of interest with an attached resume to Laura Kathrein, Gallery 263 Board President at

Applications are accepted on a rolling basis.


Intern at Gallery 263

Interns assist the Gallery 263 staff with all aspects of our programming and become an integral part of our team. Gain experience in everything from exhibition organization and installation, special events planning, data organization, taking and editing photographs, promoting our calls for art and events, and using social media for the gallery.  An internship at Gallery 263 is a hands-on, close mentoring experience, providing diverse learning possibilities.

Internship positions are open to undergraduate and graduate students in the fields of Art Education, Arts Administration, Studio Art, Art History, and other related subjects. Recent graduates and other qualified applicants with experience in the arts or in non-profit work will also be considered. We are seeking interns who are self-motivated and self-starters, responsible, flexible, and professional, who have a passion for the arts and interest in helping with a wide variety of projects at a growing organization.

Typically, interns are expected to commit to 8-15 hours per week for 10-20 weeks; other arrangements may be possible to fulfill required credit hours or accommodate different schedules.

While internships at Gallery 263 are unpaid, course credit is available for current students.

To apply please send a one-page resumé and a cover letter explaining your interest in the position to Alexandra Photopoulos:

Volunteer with Gallery 263

Gallery 263 is seeking enthusiastic, creative and flexible volunteers!  There are many opportunities to get involved, and volunteer positions may be developed to suit individual skills and interests.  Whether you would like to gallery sit once a week, help with organizational projects, or contribute a professional skill, we welcome volunteer applications year round.

To inquire about volunteering, please send an e-mail to our Managing Director, Alexandra Photopoulos, at  Include a one-page resume as well as a brief cover letter describing your interest in volunteering at Gallery 263. Ideal volunteer candidates will be self-motivated, attentive to detail, good collaborators, effective communicators, possess a professional attitude, and have an interest in nonprofit art organizations. Please note that volunteer positions and internships are unpaid.