Gallery 263 is seeking an organized and energetic operations director to oversee the day-to-day operations of the gallery and spearhead events while working with the board of directors to plan for the gallery’s future.
The operations director will work an average of 15 hours/week and collaborate with the exhibitions director, the communications director, and the board of directors to continue the success of Gallery 263. The ideal candidate will have experience in administration, volunteer management, and event coordination. She/He/They will be an excellent collaborator, strong communicator, and an advocate for non-profit, community-minded arts.
This is a highly hands-on position, with opportunities for staff members to add their voices and their passions to our mission and programming. Staff members have been able to infuse the gallery with their personal style and bring forth ideas for transforming the space’s current offering.
1. Administrative Support
Create gallery sitting schedules and manage staff, board, and volunteers for gallery sitting shifts
Manage the gallery event schedule; including scheduling and serving as the point person for private events, exhibition events, and workshops
Gallery sit a 3-hour shift, at least two times a week; Gallery hours are Wednesday through Friday, 4–7 PM, and Saturday, 1–4 PM. Must have occasional weekend availability.
Serve as the point person for gallery maintenance, cleaning, and purchasing
Manage gallery’s general contact email
Coordinate organizational office requirements and other facility needs.
Process income, bills, and invoices; monitors cash flow; and backs up QuickBooks and other databases.
Maintain and manage databases and archives
Work with donors to encourage/receive donations and send tax letters
Act as the project manager for the gallery. Using an online platform, enter projects, build workflow, monitor progress, and follow up as needed
2. Exhibitions Support
Supporting the exhibitions director, the operations director will:
Prepare contracts and other supplemental material for exhibiting artists.
Serve as a point of contact for artists for confirming event dates/times and event descriptions for receptions, artist talks, and demos, while coordinating with staff to confirm availability.
Assist with the preparation of the gallery for new exhibitions.
Participate, along with board members and the rest of the staff, in the jurying of exhibition proposals
Prepare and set up the gallery for events.
Coordinate and facilitate the payment of juror stipends
3. Special Event Coordination
Co-plan all special events (~4 a year) with board and staff
Be an ambassador for Gallery 263 programs
Maintain the appearance and cleanliness of the space
While gallery sitting, greet gallery visitors and answer questions about artwork on display
Adhere to timelines and strive to meet projected program revenue goals
Attend staff meetings, quarterly board of directors meetings, and committee meetings as needed
Engage in strategic planning with staff and board of directors
Develop and facilitate partnerships with local organizations, associations, and businesses
Contribute to fundraising, marketing, and donor cultivation strategies and projects
Bachelor’s degree preferred
Passion for the arts and fostering and investment in fostering local community
Excellent communication, writing, and organizational skills
Ability to work autonomously as well as collaboratively with colleagues, volunteers, artists, and board members
Flexibility to work some nights and weekends with general availability Wed–Friday, 4-7 PM, and Sat, 1-4 PM). Flexibility to work from home to complete some tasks.
Experience with WordPress, Excel, QuickBooks, project management desired
A good sense of humor is a plus!
Applicants with fundraising, bookkeeping, and writing backgrounds are encouraged to apply. Knowledge of the local arts scene is a plus, but an art background is not required.
Gallery 263 is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. As a community nonprofit, we are actively working to build a board and staff that reflect the Cambridge community and encourage individuals of color to apply.
Monthly Stipend (1099 independent contractor position; benefits are not included)
How To Apply:
Please send a resume and letter of interest to the Board of Directors President at email@example.com
September 15, 2022
$1,200 / Per month